Step 8 Prepare the Land Use Plan

After an alternative is selected, the land-use plan has to be worked out in great detail. The plan consists of two parts: the map of the planning area with the location of the proposed land uses and several supporting maps; and a report describing what these different land uses look like, how the needed changes will have to be made, and when and how all of this will be put into practice. The report also contains a summary of all results from the previous steps. Next to presenting the plan, the report also has the function of preparing the plan for implementation. Therefore, the report consists of three elements: what should be done, how it should be done, and the reasons for the decisions.

An important part for those who need to know what is to be done next is the description of the land-use allocations or recommendations, in summary form and then in more detail. Here, the selected option is set out without confusing the reader by references to rejected alternatives. The selected land-use types, including their management specifications and the land units for which they are recommended, are described.

Then, the reasons for choices and decisions must be given, in outline and in some detail. Funding agencies need these explanations if they want to review the soundness of the proposals from technical, economic, or other points of view.

Next, practical details for implemention must be considered: deciding the means, assigning responsibility for getting the job done, and making a timetable for implementation. In large plans, it might be wise to divide the plan into phases. In this case, a map is made for the first phase, for the second, and so on. The needs for land improvements are itemized, including supporting services, physical infrastructure, and credit and other internal financial services. The needed inputs are based on the phases and the management specifications for the land-use types. Land improvements, such as engineering works, are ranked. Extension programs and incentives are planned. Responsible parties are identified for each activity. Adequate arrangements for financing staff costs, inputs, and credit are ensured. Particular attention must be paid to providing for maintenance of all capital works. Details of the arrangements to be discussed with the decisionmaker and relevant agency staff in terms of feasibility and acceptability and the availability of advisory staff, logistic support, and supervision. The need for staff training is assessed. The necessary arrangements for research, within the plan or through outside agencies, are made. A procedure for reviewing the plan's progress is established. The financing needed for each operation and the sources of funds are determined. Policy guidelines and any necessary legislation are drafted.

Because of the wide range of readership and what they want to read in the report of the land-use plan, the report is usually divided in the folowing sections:

• Executive summary. Written for nontechnical decisionmakers, it is a summary of the land-use situation, its problems and opportunities, and the recommendations for action. Reasons for decisions are given briefly. Clear concise writing is of the highest importance. This section should include at least one key map, the (master) land-use plan and possibly other maps at small scales. It is typically 20 to 50 pages long at the most.

• Main report. It explains the methods, findings, and factual basis of the plan. Written for technical and planning staff who want to know details, it includes reasons for decisions and often is 5 to 10 times longer than the executive summary.

• Maps volume. This is an integral part of the main report, presented seperately for convenience of binding.

• Appendices. These provide the technical data that support the main report. These may run to several volumes. They include the results from the original surveys conducted as part of the plan, e.g., soil surveys, forest inventories, records of river flow.

Table 2.3 gives an example of the contents of a report for a land-use plan.

Because not all of the people that may need to be informed may (be able to) read the full land-use plan report, a range of public information support documents may have to be created. The support documents will inform interested parties about the plan, its relevance, the benefits to the community as a whole and the participation needed from different sections of the community.

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